Chairman: Mr
Terence Patrick , Stoney Royd, Woodstock, West
Clandon, Guildford, GU4 7UJ
Clerk: Mr John Stone, Hunters
End, Lime Grove, West Clandon, Guildford GU4 7UT
01483
385187: westclandon@talktalk.net : www.westclandon.org.uk
Minutes of
the meeting held Wednesday
10th July 2019 at 8.00pm in the Village Hall
Present: Terence Patrick (Chairman), Chris Dean, Jenny
Wicks, Stephen Meredith, Eric Palmer and John Stone (Clerk)
Councillors Keith Taylor and Tim Anderson and were in
attendance with 1 resident.
1.
Apologies
for Absence.
Apologies were received from Jonathan Murphy, Paul Edwards and Ann Dickinson. Guildford
Borough Councillors Catherine Young and Chris Barrass were unable to be in attendance.
2.
Declaration
of Interests.
Terence
Patrick declared that he was an honorary alderman in the Borough of Guildford
and member of the Village Hall Management Committee. Chris Dean declared that he was a member of
the Village Hall Management Committee and a neighbour of Willow Pond House which
was the subject of a planning application on the agenda of the meeting. Eric
Palmer declared that he was Chairman of the Clandon Society.
3.
Confirmation of the Minutes of
the May meeting.
The minutes were agreed as an accurate record and signed by the Chairman.
4.
Matters
arising from those minutes:
4. Nat West and Unity Accounts and Signatories. The Clerk reported
that documentation to update the signatories on both Nat West and Unity Bank
accounts had been completed.
10. Vegetation Gang. Paul Edwards suggested the SCC Vegetation Gang could look
at 4 or 5 sections of the west side pavement between the Village Hall and
Clandon Regis that could be 2 foot wider if earth/grass banks were dug out and
outgrowing hedges and branches cut back. (JS)
16. Membership. The Clerk Reported that Ann Dickinson had accepted the Council’s
offer of a co-opted place and signed the declaration of office. The Council resolved
that she should be a signatory on all the Council’s Bank Accounts and a Trustee
on the Recreation
Ground Charity.
5.
Garlick’s
Arch Proposed Development:
The Clerk reported that representatives of the developers had been unable to
attend the Parish Council meeting as they had originally suggested. He was
asked to identify a new date over the summer while holding open the option of
them attending the Parish Council meeting in September. (JS)
The Council also considered a request from Send and Ripley Parish Council to contribute
to the cost of a planning consultant to advise on our response to the Garlicks
Arch Planning Application. Councillors agreed to consult with Jonathan Murphy
and reconsider following the proposed meeting with the developers. (JS)
6.
Planning
Matters:
Councillors considered the planning applications included in the papers for the
meeting and agreed with the recommendation that no comments be made.
7.
Local
Plan Update:
The Clerk updated the Council on the reported applications for a judicial review
into aspects of the Guildford Local Plan and advice received on potential liabilities
for the Council should financial support be offered.
The Council determined that financial support was not appropriate at this stage
but that the situation be kept under review.
8.
Neighbourhood
Plan Report:
The Clerk reported that notification had been received that the application for
Grant support for the Neighbourhood Plan had been successful with £4,676.48 on
offer. This would cover all the expenditure which could be anticipated at this
stage but that it might be possible to put in a further bid should additional
requirements be identified. Councillors agreed to spend £1412 with Surrey Community
Action on the Area Character Appraisal and £700 for the Housing Need Survey if
required. (JS)
9.
Recreation
Ground, Playground and Car Park:
Eric Palmer reported that the new dog fouling signs appeared to be having the desired
effect. It was also noted that the new car parking arrangements had been used
effectively during two recent village events.
Mr Palmer also reported on recent vandalism in the play area and quotes received
for the replacement of damaged gates and fencing. As these were well above
expectations additional quotes would be sought. The Council agreed to apply for
CFGA funding for both of these in the current bidding round (EP/JS)
The Clerk reported that a meeting had
been arranged with a representative of Surrey Highways to discuss the ownership
of the trees on the boundary of the Recreation Ground with the Street. (JS/EP)
10.
Footpaths:
Councillors agreed in principle to the installation of dog
excrement bag bins at both ends of footpath 568 subject to consultation with
the Guildford Dog Warden. (TP)
They also agreed to commission cuts to excessive growth on footpaths 568 and 66
should this be necessary (PE/JS)
11.
A247
Matters.
Following a site visit to a damaged pothole on The Street follow up work was
being progressed. (KT)
12.
Council
Correspondence sent and received:
Councillors noted the schedule of correspondence received included in the
papers for the meeting and recent comments from residents over tree felling
behind Meadowlands and risks from traffic to children playing in Meadowlands.
13.
Financial
Matters and Approvals:
The financial transactions since the last meeting included in the papers for
the meeting were noted.
14.
Questions
from the Public.
The Chairman highlighted the request from West Clandon Royal British Legion for
residents to attend the Extraordinary AGM.
Keith Taylor reported that future arrangements for Grass Cutting of verges would
be the subject of a forthcoming consultation.
15.
Date
of Next Meeting- Wednesday 11th September 2019 at 8.00pm.